639 lines
18 KiB
HTML
639 lines
18 KiB
HTML
<?xml version="1.0" encoding="utf-8"?>
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<!--
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This file is part of groff, the GNU roff type-setting system.
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Copyright (C) 2004-2024 Free Software Foundation, Inc.
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Written by Peter Schaffter (peter@schaffter.ca).
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Permission is granted to copy, distribute and/or modify this document
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under the terms of the GNU Free Documentation License, Version 1.3 or
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any later version published by the Free Software Foundation; with no
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Invariant Sections, with no Front-Cover Texts, and with no Back-Cover
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Texts.
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A copy of the Free Documentation License is included as a file called
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FDL in the main directory of the groff source package.
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-->
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<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Strict//EN" "http://www.w3.org/TR/xhtml1/DTD/xhtml1-strict.dtd">
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<html xmlns="http://www.w3.org/1999/xhtml">
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<head>
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<meta http-equiv="content-type" content="text/html;charset=utf-8"/>
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<title>Mom -- Writing letters</title>
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<link rel="stylesheet" type="text/css" href="stylesheet.css" />
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</head>
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<body style="background-color: #f5faff;">
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<!-- ==================================================================== -->
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<div id="top" class="page">
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<!-- Navigation links -->
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<table style="width: 100%;">
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<tr>
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<td><a href="toc.html">Back to Table of Contents</a></td>
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<td style="text-align: right;"><a href="macrolist.html#top">Next: Quick reference guide</a></td>
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</tr>
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</table>
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<h1 class="docs">Writing letters</h1>
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<div style="width: 33%; margin: auto;">
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<ul class="no-enumerator">
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<li><a href="#letters-intro">Introduction</a></li>
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<li><a href="#letters-tutorial">Tutorial</a></li>
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<li><a href="#letters-defaults">Mom’s default letter style</a></li>
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<li><a href="#index-letters-macros">The letter macros</a></li>
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</ul>
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</div>
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<div class="rule-medium"><hr/></div>
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<h2 id="letters-intro" class="docs">Introduction</h2>
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<p>
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Mom’s simple but effective letter-writing macros are a subset
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of the
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<a href="docprocessing.html#docprocessing">document processing macros</a>,
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designed to ease the creation of correspondence.
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</p>
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<p>
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Because the letter macros are a subset of the document processing
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macros, you can use
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<a href="definitions.html#controlmacro">control macros</a>
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to design correspondence to your own specifications. However,
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mom makes no pretence of providing complete design flexibility in
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the matter of letters, which are, after all, simple communicative
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documents whose only real style requirements are that they be neat
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and professional-looking.
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</p>
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<div class="examples-container" style="margin-top: 1.5em; margin-bottom: 1.5em;">
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<h3 id="letters-tutorial" class="docs">Tutorial – writing letters</h3>
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<p>
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Mom letters begin, like all mom-processed documents, with
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<a href="docprocessing.html#reference-macros">reference macros</a>
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(in this case,
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<a href="docprocessing.html#author">AUTHOR</a>),
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a
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<a href="docprocessing.html#doctype">DOCTYPE</a>
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(LETTER, obviously), the essential
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<a href="docprocessing.html#printstyle">PRINTSTYLE</a>
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macro, and
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<a href="docprocessing.html#start">START</a>,
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like this:
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<br/>
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<span class="pre-in-pp">
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.AUTHOR "Yannick P. Guique"
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.DOCTYPE LETTER
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.PRINTSTYLE TYPESET
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.START
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</span>
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PRINTSTYLE, above, could also be <kbd>TYPEWRITE</kbd>. Mom has no
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objection to creating letters that look like they were typed on an
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Underwood by a shapely secretary with 1940s gams.
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</p>
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<p>
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Please note that if you choose <kbd>PRINTSTYLE TYPEWRITE</kbd>,
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there’s no need to give the <kbd>SINGLESPACE</kbd> option, as
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this is the unalterable default for letters.
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</p>
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<p>
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After the START macro, you enter headers pertinent to your letter:
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the date, the addressee (in business correspondence, typically both
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name and address), the addresser (that’s you; in business
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correspondence, typically both name and address), and a greeting
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(in full, e.g. “Dear Mr. Smith,” or “Dear
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Mr. Smith:”).
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</p>
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<p>
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The macros for entering the headers are simple (they’re not even
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<a href="definitions.html#toggle">toggles</a>):
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<br/>
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<span class="pre-in-pp">
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.DATE
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.TO
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.CC
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.FROM
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.GREETING
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</span>
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You may enter them in any order you like, except for GREETING, which
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must come last. Mom ignores any headers you omit and spaces the
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letter’s opening according to what you do include. See
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<a href="#letters-defaults">Default for letters</a>
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to find out how mom formats the headers.
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</p>
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<p>
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Once you’ve filled in what you need to get a letter started,
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simply type the letter, introducing each and every paragraph,
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including the first, with the
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<a href="docelement.html#pp">PP</a>
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macro.
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</p>
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<p>
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Letters are concluded with the
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<a href="#closing">CLOSING</a>
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macro. If you want a complimentary closing (“Yours
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truly,” “Sincerely,” “Hugs and
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kisses”), invoke CLOSING on a line by itself and follow
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it with the text of the closing. <b>N.B.</b> Don’t
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add your name; mom supplies it automatically (from
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<a href="docprocessing.html#author">AUTHOR</a>),
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leaving room above it for your signature. If you'd prefer not to have a
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complimentary closing, place <kbd>\&</kbd> immediately underneath
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<kbd>.CLOSING</kbd>. Mom then just adds your name (from AUTHOR),
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again leaving room for your signature.
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</p>
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<p>
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Assuming our tutorial letter is for business correspondence,
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here’s what the complete letter looks like.
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<br/>
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<span class="pre-in-pp">
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.AUTHOR "Yannick P. Guique"
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.DOCTYPE LETTER
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.PRINTSTYLE TYPESET
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.START
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.DATE
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August 25, 2010
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.TO
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GUILLAUME BARRIÈRES
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Minidoux Corporation
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5000 Pannes Drive
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Redmond, Virginia
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.CC
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John Doe
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Jane Deere
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Joe Blough
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.FROM
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Y.P. GUIQUE
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022 Umask Road
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St-Sauveur-en-dehors-de-la-mappe, Québec
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.GREETING
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Dear Mr. Barrières,
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.PP
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It has come to my attention that you have once again been
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lobbying the US government to prohibit the use of open source
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software by endeavouring to outlaw so-called "warranty
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free" applications.
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.PP
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I feel it is my duty to inform you that the success of your
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operating system relies heavily on open source programs and
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protocols, notably TCP/IP.
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.PP
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Therefore, in the interests of your corporation’s fiscal health,
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I strongly advise that you withdraw support for any US
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legislation that would cripple or render illegal open source
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development.
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.CLOSING
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Sincerely,
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</span>
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This produces a letter with headers that follow the North American
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standard for business correspondence. If you’d prefer another style
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of correspondence, for example, British, you’d set up the same
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letter like this:
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<br/>
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<span class="pre-in-pp">
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.AUTHOR "Yannick P. Guique"
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.DOCTYPE LETTER
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.PRINTSTYLE TYPESET
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.START
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.FROM
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.RIGHT
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Y.P. GUIQUE
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022 Umask Road
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St-Sauveur-en-dehors-de-la-mappe, Québec
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.TO
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GUILLAUME BARRIÈRES
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Minidoux Corporation
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5000 Pannes Drive
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Redmond, Virginia
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.CC
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John Doe
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Jane Deere
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Joe Blough
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.DATE
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.RIGHT
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August 25, 2010
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.GREETING
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Dear Mr. Barrières,
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</span>
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Notice the use of <kbd>.RIGHT</kbd> after <kbd>.FROM</kbd> and
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<kbd>.DATE</kbd> in this example, used to change the default quad
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for these macros.
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</p>
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</div>
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<h2 id="letters-defaults" class="docs">Default letter style</h2>
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<p>
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In letters, if the order of header macros is
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</p>
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<ol style="margin-top: -.5em;">
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<li><kbd>.DATE</kbd></li>
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<li><kbd>.TO</kbd> (the addressee)</li>
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<li><kbd>.FROM</kbd> (the addresser)</li>
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<li><kbd>.GREETING</kbd> (“Dear Whoever,” “To Whom It May Concern,” etc.)</li>
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</ol>
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<p style="margin-top: -.5em;">
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Mom sets
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</p>
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<ul style="margin-top: -.5em;">
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<li>the date flush right, page right, at the top of page one,
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with a gap of two linespaces underneath
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</li>
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<li>the addressee (<kbd>.TO</kbd>) in a block flush left, page
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left, with a gap of one linespace underneath
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</li>
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<li>the addresser (<kbd>.FROM</kbd>) in a block flush left, page
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left, with a gap of one linespace underneath
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</li>
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<li>the greeting flush left, with a gap of one linespace
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underneath
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</li>
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</ul>
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<p style="margin-top: -.5em;">
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which is the standard for North American business correspondence.
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The <kbd>.CC</kbd> macro, followed by a list of carbon copy
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recipients, may go anywhere before <kbd>.GREETING</kbd>
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</p>
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<p>
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If you switch the order of <kbd>.DATE</kbd>, <kbd>.TO</kbd> and/or
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<kbd>.FROM</kbd>, mom sets all the headers
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flush left, with a gap of one linespace underneath each. (The
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default left quad of any header can be changed by invoking the
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<kbd>.RIGHT</kbd> macro, on a line by itself, immediately before
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inputting the text of the header.)
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</p>
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<p>
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Following the headers, mom sets
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</p>
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<ul style="margin-top: -.5em;">
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<li>the body of the letter justified</li>
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<li>in multi-page letters:
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<ul style="margin-left: -.5em;">
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<li>a footer indicating there’s a next page (of the form <kbd>.../#</kbd>)</li>
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<li>the page number at the top of every page after page one</li>
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</ul></li>
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<li>the closing/signature lines flush left, indented halfway across the page</li>
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</ul>
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<p>
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Other important style defaults are listed below, and may be changed
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via the
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<a href="typesetting.html#top">typesetting macros</a>
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or the document processing
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<a href="definitions.html#controlmacro">control macros</a>
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prior to
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<a href="docprocessing.html#start">START</a>.
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Assume that any style parameter not listed below is the same as for
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any document processed with
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<a href="docprocessing.html#typeset-defaults">PRINTSTYLE <kbd>TYPESET</kbd></a>
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or
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<a href="docprocessing.html#typewrite-defaults">PRINTSTYLE <kbd>TYPEWRITE</kbd></a>.
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</p>
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<div class="defaults-container" style="padding-bottom: 8px;">
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<span class="pre defaults">
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PARAMETER PRINTSTYLE TYPESET PRINTSTYLE TYPEWRITE
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Paper size 8.5 x 11 inches 8.5 x 11 inches
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Left/right margins 1.125 inches 1.125 inches
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Header margin 3.5 picas 3.5 picas
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(for page numbers)
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Header gap 3 picas 3 picas
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(for page numbers)
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Family Times Roman Courier
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Font roman roman
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Point size 12 12
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Line space 13.5 12 (i.e. singlespaced)
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Paragraph indent 3 ems 3 picas
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Spaced paragraphs yes no
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Footers* yes yes
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Footer margin 3 picas 3 picas
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Footer gap 3 picas 3 picas
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Page numbers top, centred top, centred
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*Footers contain a "next page" number of the form .../#
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</span>
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</div>
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<div class="rule-medium"><hr/></div>
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<div class="macro-list-container">
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<h3 id="index-letters-macros" class="macro-list">The letter macros</h3>
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<p style="margin-left: 9px; margin-top: -1.5em;">
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All letter macros must come after
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<a href="docprocessing.html#start">START</a>,
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except NO_SUITE, which must come after
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<a href="docprocessin.html#start">PRINTSTYLE</a>
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and before
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<a href="docprocessing.html#start">START</a>.
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</p>
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<ul class="macro-list" style="margin-top: -.75em;">
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<li><a href="#date">DATE</a></li>
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<li><a href="#to">TO</a></li>
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<li><a href="#cc">CC</a></li>
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<li><a href="#from">FROM</a></li>
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<li><a href="#greeting">GREETING</a></li>
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<li><a href="#closing">CLOSING</a>
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<ul style="margin-left: -.5em;">
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<li><a href="#closing-indent">CLOSING_INDENT</a></li>
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<li><a href="#signature-indent">SIGNATURE_INDENT</a></li>
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</ul></li>
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<li><a href="#no-suite">NO_SUITE</a> – turn the “next page” footer off</li>
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</ul>
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</div>
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<!-- -DATE- -->
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<div id="date" class="box-macro-args">
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Macro: <b>DATE</b>
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</div>
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<p>
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Invoke <kbd>.DATE</kbd> on a line by itself, with the date
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underneath, like this:
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<br/>
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<span class="pre-in-pp">
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.DATE
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October 31, 2024
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</span>
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You may also enter the date symbolically using groff’s
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<b>.pso</b> request and the system <b>date</b> command, like
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this:
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<br/>
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<span class="pre-in-pp">
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.DATE
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.pso date "+%B %-e, %Y%n"
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</span>
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Consult the date(1) manpage for details of date formatting. Note
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that you must pass <b>pdfmom</b> or <b>groff</b> the <b>-U</b> flag
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when you use the <b>.pso</b> request.
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</p>
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<p>
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If you wish to change the default quad direction for the date,
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enter <kbd>.LEFT</kbd> or <kbd>.RIGHT</kbd>, on a line by itself,
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immediately after <kbd>.DATE</kbd>.
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</p>
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<p>
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If you want additional space between the date and any letter header
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that comes after it, do so after inputting the date, not at the top
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of the next header macro, like this:
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<br/>
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<span class="pre-in-pp">
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.DATE
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October 31, 2012
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.SPACE \"Or, more simply, .SP
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</span>
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If you wish to remove the default space,
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<br/>
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<span class="pre-in-pp">
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.SPACE -1v \"Or, more simply, .SP -1v
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</span>
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will do the trick.
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</p>
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<!-- -TO- -->
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<div id="to" class="box-macro-args">
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Macro: <b>TO</b>
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</div>
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<p>
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Invoke <kbd>.TO</kbd> on a line by itself, with the name and address
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of the addressee underneath, like this:
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<br/>
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<span class="pre-in-pp">
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.TO
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JOHN SMITH
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10 Roberts Crescent
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Bramladesh, Ont.
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</span>
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If you wish to change the default quad direction for the address,
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enter <kbd>.LEFT</kbd> or <kbd>.RIGHT</kbd>, on a line by itself,
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immediately after <kbd>.TO</kbd>.
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</p>
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<p>
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If you want additional space between the address and any letter
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header that comes after it, do so after inputting the address, not
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at the top of the next header macro, like this:
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<br/>
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<span class="pre-in-pp">
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.TO
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JOHN SMITH
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10 Roberts Crescent
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Bramladesh, Ont.
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.SPACE \"Or, more simply, .SP
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</span>
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If you wish to remove the default space,
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<br/>
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<span class="pre-in-pp">
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.SPACE -1v \"Or, more simply, .SP -1v
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</span>
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will do the trick.
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</p>
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<!-- -CC- -->
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<div id="cc" class="box-macro-args">
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Macro: <b>CC</b>
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</div>
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<p>
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The <kbd>.CC</kbd> macro, invoked on a line by itself and followed
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by the names of carbon copy recipients, one to a line, creates a CC
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list that is set at the bottom of letters, underneath the signature
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line. If the list runs deep, mom shifts it to the next page.
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</p>
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<p>
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Mom’s default is to introduce the list of CC recipients with
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<kbd>CC:</kbd>. The default can be changed with the CC_STRING
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macro, e.g.
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<br/>
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<span class="pre-in-pp">
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.CC_STRING "Copies to:"
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</span>
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</p>
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<p>
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When setting up letter headers, the CC macro may go anywhere before
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<a href="#greeting">GREETING</a>.
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</p>
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<!-- -FROM- -->
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<div id="from" class="box-macro-args">
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Macro: <b>FROM</b>
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</div>
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<p>
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Invoke <kbd>.FROM</kbd> on a line by itself, with the name and
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address of the addresser underneath, like this:
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<br/>
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<span class="pre-in-pp">
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.FROM
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JOE BLOW
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15 Brunette Road
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Ste-Vieille-Andouille, Québec
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</span>
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If you wish to change the default quad direction for the address,
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enter <kbd>.LEFT</kbd> or <kbd>.RIGHT</kbd>, on a line by itself,
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immediately after <kbd>.FROM</kbd>.
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</p>
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<p>
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If you want additional space between the address and any letter
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header that comes after it, do so after inputting the address, not
|
|
at the top of the next header macro, like this:
|
|
<br/>
|
|
<span class="pre-in-pp">
|
|
.FROM
|
|
JOE BLOW
|
|
15 Brunette Road
|
|
Ste-Vieille-Andouille, Québec
|
|
.SPACE \"Or, more simply, .SP
|
|
</span>
|
|
If you wish to remove the default space,
|
|
<br/>
|
|
<span class="pre-in-pp">
|
|
.SPACE -1v \"Or, more simply, .SP -1v
|
|
</span>
|
|
will do the trick.
|
|
</p>
|
|
|
|
<!-- -GREETING- -->
|
|
|
|
<div id="greeting" class="box-macro-args">
|
|
Macro: <b>GREETING</b>
|
|
</div>
|
|
|
|
<p>
|
|
Invoke <kbd>.GREETING</kbd> on a line by itself, with the full
|
|
salutation you want for the letter underneath, like this:
|
|
<br/>
|
|
<span class="pre-in-pp">
|
|
.GREETING
|
|
Dear Mr. Smith,
|
|
</span>
|
|
</p>
|
|
|
|
<!-- -CLOSING- -->
|
|
|
|
<div id="closing" class="box-macro-args">
|
|
Macro: <b>CLOSING</b>
|
|
</div>
|
|
|
|
<p>
|
|
Mom-formatted letters must end with <kbd>.CLOSING</kbd>. Follow
|
|
it on the next line with your preferred complimentary closing
|
|
(e.g. “Yours truly,”), like this:
|
|
<br/>
|
|
<span class="pre-in-pp">
|
|
.CLOSING
|
|
Yours truly,
|
|
</span>
|
|
If you’d rather not have a complimentary closing, follow
|
|
<kbd>.CLOSING</kbd> with <kbd>\&</kbd> on a line by itself. Mom
|
|
will still automatically supply the signature line, whose position
|
|
you may want to adjust with
|
|
<a href="signature-space">SIGNATURE_SPACE</a>.
|
|
</p>
|
|
|
|
<div class="box-tip" style="background-color: #E3D2B1;">
|
|
<p class="tip">
|
|
<span class="tip" style="display: inline-block; padding-bottom: .5em; color: #000056;">CLOSING control macros and defaults</span>
|
|
<br/>
|
|
Two macros control the behaviour of <kbd>.CLOSING</kbd>:
|
|
</p>
|
|
<ul style="margin-top: -1.25em;">
|
|
<li>CLOSING_INDENT</li>
|
|
<li>SIGNATURE_SPACE</li>
|
|
</ul>
|
|
|
|
<p id="closing-indent" style="margin-top: -.25em;">
|
|
The first, CLOSING_INDENT, indicates the distance from the left
|
|
margin you’d like to have your closing indented. It takes a
|
|
single
|
|
<a href="definitions.html#numericargument">numeric argument</a>
|
|
and must have a
|
|
<a href="definitions.html#unitofmeasure">unit of measure</a>
|
|
appended to it, unless you want an indent of 0 (zero). Mom’s
|
|
default is one half the width of the letter’s line length
|
|
(i.e. halfway across the page). If you wanted, instead, an indent of
|
|
6
|
|
<a href="definitions.html#picaspoints">picas</a>,
|
|
you’d do it like this:
|
|
<br/>
|
|
<span class="pre-in-pp">
|
|
.CLOSING_INDENT 6P
|
|
</span>
|
|
Or, if you wanted to have no indent at all:
|
|
<br/>
|
|
<span class="pre-in-pp">
|
|
.CLOSING_INDENT 0
|
|
</span>
|
|
</p>
|
|
|
|
<p id="signature-space" style="margin-top: -1.25em;">
|
|
The second, SIGNATURE_SPACE, controls how much room to leave for the
|
|
signature. It takes a single
|
|
<a href="definitions.html#numericargument">numeric argument</a>
|
|
and must have a
|
|
<a href="definitions.html#unitofmeasure">unit of measure</a>
|
|
appended to it. Mom’s default is 3 line spaces, but if you
|
|
wanted to change that to, say, 2 line spaces, you’d do:
|
|
<br/>
|
|
<span class="pre-in-pp">
|
|
.SIGNATURE_SPACE 2v
|
|
</span>
|
|
</p>
|
|
</div>
|
|
|
|
<!-- -NO_SUITE- -->
|
|
|
|
<div id="no-suite" class="box-macro-args" style="margin-top: 2em;">
|
|
Macro: <b>NO_SUITE</b>
|
|
</div>
|
|
|
|
<p>
|
|
If you don’t want mom to print a “next page”
|
|
number at the bottom of multi-page letters, invoke
|
|
<kbd>.NO_SUITE</kbd>, on a line by itself, prior to
|
|
<a href="docprocessing.html#start">START</a>.
|
|
</p>
|
|
|
|
<div class="rule-long"><hr/></div>
|
|
|
|
<!-- Navigation links -->
|
|
<table style="width: 100%; margin-top: 12px;">
|
|
<tr>
|
|
<td style="width: 33%;"><a href="toc.html">Back to Table of Contents</a></td>
|
|
<td style="width: 33%; text-align: center;"><a href="#top">Top</a></td>
|
|
<td style="width: 33%; text-align: right;"><a href="macrolist.html">Next: Quick reference guide</a></td>
|
|
</tr>
|
|
</table>
|
|
|
|
</div>
|
|
|
|
<div class="bottom-spacer"><br/></div>
|
|
|
|
</body>
|
|
</html>
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